Privacy policy

We are pleased you have chosen to visit our website www.f-tronic.de and that you are interested in our company.

Protecting your personal data, such as your date of birth, name, telephone number, address etc., is important to us.

The purpose of this privacy policy is to inform you of the processing of the personal data we collect about you when you visit our website. Our data protection practice complies with the statutory regulations of the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). The following privacy policy serves to fulfil the information obligations arising from the GDPR. For example, these can be found in article 13 and article 14 et seq of the GDPR.

Controller

The controller in the sense of article 4 number 7 of the GDPR is the party that decides either solely or in conjunction with others the purpose and means of the processing of personal data.

Regarding our website, the controller is:

f-tronic GmbH
Zum Gerlen 21-25
66131 Saarbrücken
Germany
Email: info@f-tronic.de
Tel: +49 689394830
Fax: +49 6893948394

Data security officer contact details

We have appointed a data security officer in compliance with article 37 of the GDPR. Our data security officer can be reached using the following contact details:

Alexander Bergweiler
Zum Gerlen 21-25
66131 Saarbrücken
Germany
Email: Alexander.Bergweiler@koenig-rechtsanwaelte.de

Provision of the website and creation of log files

Each time our website is accessed, our system automatically collects data and information from the accessing device (e.g. computer, mobile phone, tablet etc.).

What personal data are collected and to what extent are this processed?

(1) Information about the browser type and version used;
(2) The operating system of the accessing device;
(3) Host name of the accessing computer;
(4) The IP address of the accessing device;
(5) Date and time of access;
(6) Websites and resources (images, files, other page content) that were accessed on our website;
(7) Websites from which the user’s system arrived at our website (referrer tracking);
(8) Notification whether this access was successful;
(9) Amount of data transferred

This data are stored in our system’s log files. This data are not stored together with personal data of a specific user, so the identification of individual site visitors does not take place.

Legal basis for the processing of personal data

article 6 paragraph 1 f of the GDPR (legitimate interest). Our legitimate interest is to ensure the achievement of the purpose described below.

Purpose of data processing

The temporary (automatic) storage of data is required for the processing of a website visit to make it possible for us to provide the website. Personal data are stored and processed in order to ensure that our website is compatible for as many visitors as possible as well as to tackle misuse and disruptions. For this purpose, it is necessary to log technical data regarding the accessing computer in order to be able to react as early as possible to misrepresentations, attacks on our IT systems and/or errors in the functionality of our website. In addition, these data are used to optimise the website and generally ensure the security of our information technology systems.

Duration of storage

The deletion of the aforementioned technical data takes place as soon as it is no longer needed to ensure the compatibility of the website for all visitors, but no later than 3 months after accessing our website.

Possibility of objection and correction

You can object to processing in compliance with article 21 of the GDPR and request deletion in accordance with article 17 of the GDPR at any time. You can find out below in this privacy policy what rights you have and how to exercise these.

Special features of the website

Our website offers you various features, through the use of which we collect, process and store personal data. The following explains what happens to this data:

Comments feature

  • What personal data are collected and to what extent are this processed?

    The personal data left in your comment, such as the content of your comment, your name or pseudonym, your email address etc.

  • Legal basis for the processing of personal data

    article 6 paragraph 1 a of the GDPR (consent through expressly confirmed actions/conduct)

  • Purpose of data processing

    Acceptance and publication of your comment on our website.

  • Duration of storage

    Your comment will be saved and published indefinitely. We reserve the right to deletion without giving reasons and without prior or subsequent information.

  • Possibility of objection and deletion

    Upon your request, we will delete your comments immediately. Please use the ‘delete’ function or contact us. Your opportunity to object and delete is governed by the general regulations on the data protection rights of objection and deletion as described below in this privacy policy.

  • Requirement to provide personal data

    Use of the comment function is required neither by the contract or by law, and is not required for the conclusion of a contract. Use of the comment function is voluntary. You are not obliged to leave a comment on our website. Insofar as you would like to leave a comment, you must fill out the fields labelled as mandatory. If you do not enter the necessary information, your comment cannot be published.

Contact form(s)

  • What personal data are collected and to what extent are this processed?

    The data you provide via our contact forms by entering these into the contact form.

  • Legal basis for the processing of personal data

    article 6 paragraph 1 a of the GDPR (consent through expressly confirmed actions/conduct)

  • Purpose of data processing

    The data recorded via our contact form or forms will only be used to process the specific contact request received through the contact form. Please note that we may send emails to the email address provided in order to fulfil your contact request in some cases. The purpose of this is for you to receive a confirmation from us that your request has been correctly passed onto us. The sending of this confirmation email is not obligatory on our part and only serves to provide you with information.

  • Duration of storage

    After processing your request, the collected data will be deleted immediately, as long as there are no statutory storage periods.

  • Possibility of objection and deletion

    Your opportunity to object and delete is governed by the general regulations on the data protection rights of objection and deletion as described below in this privacy policy.

  • Requirement to provide personal data

    Use of the contact form is voluntary and required neither by law nor any contract. You are not obligated to contact us using the contact form. Rather, you may also use the other contact methods outlined on our website. If you would like to use our contact form, you must fill out the fields marked as mandatory. If you do not enter the necessary information into the contact form, you either will not be able to submit your request or we will be unable to process it.

Log-in area / registration

  • The scope of personal data processing and personal data collection

    The registration and log-in data entered by you or provided to you.

  • Legal basis for the processing of personal data

    article 6 paragraph 1 b of the GDPR (implementation of (pre-)contractual measures)

  • Purpose of data processing

    Our website gives you the opportunity to use a separate log-in area. So that we can check your rights for the use of this protected area and/or protected documents, you must enter your log-in details (email address or username and password) into the relevant form. If required, we can send your log-in details or a password reset link to you via email on request.

  • Duration of storage

    The data collected are stored for as long as you have a user account with us.

  • Possibility of objection and correction

    You can object to processing in compliance with article 21 of the GDPR and request deletion in accordance with article 17 of the GDPR at any time. You can find out below in this privacy policy what rights you have and how to exercise these.

  • Requirement to provide personal data

    Use of the log-in area on our website is contractually intended for use of the protected area. Use of the content protected by the log-in area is not possible without entering your personal data. If you would like to use our log-in area, you must fill out the fields marked as mandatory (username and password). Entering data requires a user account. It is not possible to log in if you have entered incorrect data. Insofar as you have not correctly entered the data, you cannot use the protected area. The rest of the site can be used without logging in.

Newsletter registration form

  • What personal data are collected and to what extent are this processed?

    If you subscribe to the newsletter on our website, we will receive the email address and any other contact details provided by you in the fields of the newsletter subscription form.

  • Legal basis for the processing of personal data

    article 6 paragraph 1 a of the GDPR (consent through expressly confirmed actions/conduct)

  • Purpose of data processing

    The data included in the registration form for our newsletter will only be used by us for the distribution of our newsletter, in which we provide information about all our services and our news. After signing up, we will send you a confirmation email containing a link which you must click to finish subscribing to our newsletter (double opt-in).

  • Duration of storage

    Our newsletter can be unsubscribed from at any time by clicking on the unsubscribe link, which is also included in every newsletter. Your data will be immediately deleted by us after you unsubscribe, unless there are any statutory retention obligations to the contrary. Likewise, your data will be deleted immediately in the case of an incomplete registration. We reserve the right to deletion without giving reasons and without prior or subsequent information.

  • Possibility of objection and deletion

    Your opportunity to object and delete is governed by the general regulations on the data protection rights of objection and deletion as described below in this privacy policy.

  • Requirement to provide personal data

    If you would benefit from our newsletter, you will have to fill out the fields marked as required and confirm your email address by clicking on the double opt-in link. It is not necessary to provide newsletter subscription data in order to enter into a contract with us or comply with the law. This solely serves to distribute our newsletter. If you do not fill out the required fields, we unfortunately cannot provide you with our newsletter service.

Integration of external web services and processing of data outside the EU

On our website, we use active content from external providers, known as web services. When visiting our website, these external providers may receive personal information about your visit to our website. This may involve the processing of data outside the EU. You can prevent this by installing the relevant browser plugin or deactivating scripts in your browser. This may result in functional restrictions on websites that you visit.

We use the following external web services:

  • Google

    On this website, we use the Google service provided by Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View, United States, email: support-de@google.com, website: http://www.google.com/. Processing also takes place in a third country for which the commission has issued no adequacy ruling. Therefore, the standard level of protection under the GDPR cannot be guaranteed for the transfer as it cannot be ruled out that the authorities in the third country could access the collected data, for instance.

    The legal basis for the transfer of personal data is your consent in accordance with article 6 paragraph 1 a of the GDPR or article 9 paragraph 2 a of the GDPR as granted on our website.

    We use Google so that other Google services can load on the website.

    You can revoke your consent at any time. You can find more information about revoking your consent either when granting it or at the end of this privacy policy.

    Further information on the handling of the transmitted data can be found in the provider’s privacy policy: https://policies.google.com/privacy

  • Google Fonts

    On this website, we use the Google Fonts service provided by Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View, United States, email: support-de@google.com, website: http://www.google.com/. Processing also takes place in a third country for which the commission has issued no adequacy ruling. Therefore, the standard level of protection under the GDPR cannot be guaranteed for the transfer as it cannot be ruled out that the authorities in the third country could access the collected data, for instance.

    The legal basis for the transfer of personal data is your consent in accordance with article 6 paragraph 1 a of the GDPR or article 9 paragraph 2 a of the GDPR as granted on our website.

    The Google Fonts service is used to load fonts on our website so that you can be provided with an aesthetically better version.

    You can revoke your consent at any time. You can find more information about revoking your consent either when granting it or at the end of this privacy policy.

    Further information on the handling of the transmitted data can be found in the provider’s privacy policy: https://policies.google.com/privacy

  • Gstatic

    On this website, we use the Gstatic service provided by Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View, United States, email: support-de@google.com, website: http://www.google.com/. Processing also takes place in a third country for which the commission has issued no adequacy ruling. Therefore, the standard level of protection under the GDPR cannot be guaranteed for the transfer as it cannot be ruled out that the authorities in the third country could access the collected data, for instance.

    The legal basis for the transfer of personal data is your consent in accordance with article 6 paragraph 1 a of the GDPR or article 9 paragraph 2 a of the GDPR as granted on our website.

    Gstatic is a service used by Google to retrieve static content to reduce bandwidth use and load required catalogue files in advance.

    You can revoke your consent at any time. You can find more information about revoking your consent either when granting it or at the end of this privacy policy.

    Further information on the handling of the transmitted data can be found in the provider’s privacy policy: https://policies.google.com/privacy

  • YouTube

    On this website, we use the YouTube service provided by Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View, United States, email: support-de@google.com, website: http://www.google.com/. Processing also takes place in a third country for which the commission has issued no adequacy ruling. Therefore, the standard level of protection under the GDPR cannot be guaranteed for the transfer as it cannot be ruled out that the authorities in the third country could access the collected data, for instance.

    The legal basis for the transfer of personal data is your consent in accordance with article 6 paragraph 1 a of the GDPR or article 9 paragraph 2 a of the GDPR as granted on our website.

    The YouTube service is used to embed videos from the YouTube platform on our website.

    You can revoke your consent at any time. You can find more information about revoking your consent either when granting it or at the end of this privacy policy.

    Further information on the handling of the transmitted data can be found in the provider’s privacy policy: https://policies.google.com/privacy

  • Website-Check seal

    On this website, we use the Website-Check seal provided by Website-Check GmbH, Beethovenstraße 24, 66111 Saarbrücken, Germany, email: support@website-check.de, website: http://www.website-check.de/. Personal data are transferred and processed exclusively on servers within the European Union.

    The legal basis for the transfer of personal data is, in accordance with article 6 paragraph 1 f of the GDPR, our legitimate interest in its processing. Our legitimate interest is to achieve the purpose described below.

    The Website-Check GmbH script involves the technical embedding of the Website-Check seal. With this seal, we want to show that we take data protection very seriously. When the Website-Check seal is embedded, non-personal data is transferred to Website-Check GmbH as the provider of this seal so that it can be technically provided.

    Regarding the processing, you have the right to object as outlined in article 21. You can find more information at the end of this privacy policy.

    Further information on the handling of the transferred data can be found in the provider’s privacy policy: https://www.website-check.de/datenschutzerklaerung/.

  • F-tronic shop

    On this website, we use the F-tronic shop service provided by f-tronic GmbH, Zum Gerlen 25, 66131 Saarbrücken, Germany, email: info@f-tronic.de, website: http://www.f-tronic.com/. Personal data are transferred and processed exclusively on servers within the European Union.

    The legal basis for the transfer of personal data is your consent in accordance with article 6 paragraph 1 a of the GDPR or article 9 paragraph 2 a of the GDPR as granted on our website.

    This service is a plugin that we need so that we can display all of our website content to you. The plugin makes our website more attractive and easier for our site visitors to use.

    You can revoke your consent at any time. You can find more information about revoking your consent either when granting it or at the end of this privacy policy.

    Further information on the handling of the transmitted data can be found in the provider’s privacy policy: https://www.f-tronic.com/privacy-policy

Information on the use of cookies

Extent of the processing of personal data

We integrate and use cookies on various pages in order to facilitate certain functions of our website and integrate external web services. Cookies are small text files that your browser can store on your accessing device. These text files contain a characteristic chain of characters that clearly identifies the browser when you return to our website. The process of storing a cookie is known as setting a cookie. Cookies can be set by the website itself or external web services.

Legal basis for the processing of personal data

article 6 paragraph 1 f of the GDPR (legitimate interest) or article 6 paragraph 1 a or article 9 paragraph 2 a of the GDPR (consent).

What legal foundations apply can be gleaned from the cookie table below within this section.

Generally, when cookies are collected based on a legitimate interest, our legitimate interest is in guaranteeing the functionality of our website and related services (technically necessary cookies). Cookies may also facilitate the optimisation of user-friendliness and more individual contact. We have weighed up your interests and ours.

With the help of cookie technology, we can only identify, analyse and track individual website visitors if the website visitor has consented to the use of cookies in accordance with article 6 paragraph 1 a of the GDPR.

Purpose of data processing

Cookies are set by our website or external web services in order to uphold the functionality of our website, improve user friendliness or to serve a purpose for which you have granted your consent. Cookie technology also lets us recognise individual users using pseudonyms, e.g. unique or random IDs, so that we can offer more bespoke services. Details are provided in the table below.

Duration of storage

The cookies listed below are saved to your browser until they are deleted or, in the case of session cookies, until the session has ended. Details are provided in the table below:

Cookie nameServerProviderPurposeLegal basisDuration of storageType
YouTube www.youtube-nocookie.com YouTube This cookie is required to embed the YouTube video player on our website so that YouTube videos can be played on the website. We operate the YouTube player in data-saving mode. Consent Session Marketing
x-ua-device www.f-tronic.de Website operator This cookie is used to establish what screen resolution the website should use for this site visitor. It helps to adjust the website to the end device and make the content optimally accessible for the site visitor. Technically necessary Session Fundamental function
nocache www.f-tronic.de Website operator The cookie ensures the management of website cache to optimally speed up the website. Legitimate interest Session Comfort
x-cache-context-hash www.f-tronic.de Website operator This cookie saves a hash value for the desired target customer group. Consent Session Configuration
CONSENT (YouTube) .youtube-nocookie.com YouTube The CONSENT cookie stores the user’s permission to forward data to YouTube if the user has consented to this. Fulfilment of legal obligations approx. 16 years Cookie banner
LAST_RESULT_ENTRY_KEY www.youtube-nocookie.com YouTube Saves user settings when viewing YouTube videos integrated into other websites. Consent Session Comfort
session-5 www.f-tronic.de Website operator This cookie is essential to the operation of our website. Our website cannot be displayed without this cookie. Contractual fulfilment Session Fundamental function
session-4 www.f-tronic.de Website operator This cookie is only stored until the end of your browser session. This cookie is deleted when you close your browser. Technically necessary Session Session
__csrf_token-5 www.f-tronic.de Website operator This cookie serves to protect our website. The cookie is for undertaking protective measures against spam / bot attacks. Legitimate interest Session Security
__csrf_token-4 www.f-tronic.de Website operator This cookie serves to protect our website. The cookie is for undertaking protective measures against spam / bot attacks. Legitimate interest Session Security

Objection, revocation of consent and deletion

You can adjust your browser settings as desired so that the setting of cookies is prevented in general. You can then decide to accept cookies on a case by case basis or to accept cookies in general. Cookies may be used for various purposes, e.g. to recognise that your accessing device is already linked to our website (permanent cookies) or to save the offers you have recently viewed (session cookies). If you have granted us your express consent to process your personal data, you can revoke this at any time. Please note that the legality of any processing carried out before this revocation will not be impacted.

Data security and data protection, email communication

Your personal data will be protected by technical and organisational measures to ensure that it is not accessible to third parties during collection, storage and processing. In the case of unencrypted email communication, we cannot guarantee complete data security during the transmission to our IT systems; we therefore recommend encrypted communication or postal mail for information requiring a high degree of confidentiality.

Automatic email archiving

  • Extent of the processing of personal data

    We expressly point out that our email system has an automated archiving process. All incoming and outgoing emails are thereby digitally archived in a revision-proof manner.

  • Legal basis for the processing of personal data

    article 6 paragraph 1 c of the GDPR (legal obligation). The legal obligation is to comply with tax and commercial law requirements (e.g. sections 146 and 147 AO, sections 238 and 257 of the HGB).

  • Purpose of data processing

    The purpose of archiving is to uphold tax law regulations (e.g. section 146 and 147 of the AO – obligation to store emails relevant to tax law) and commercial law regulations (e.g. sections 238 and 257 of the HGB – obligation to archive business correspondence).

  • Duration of storage

    Our email communication is stored until the expiry of tax law and commercial law retention requirements. The storage period can be up to 10 years.

  • Possibility of objection and correction

    You can object to processing in compliance with article 21 of the GDPR and request deletion in accordance with article 17 of the GDPR at any time. You can find out below in this privacy policy what rights you have and how to exercise these.

  • Handling application documents

    For questions regarding our email archiving system, please contact our data security officer. We also point out that we only consider application documents in PDF file format. Zip files (WinZip, WinRAR, 7Zip, etc.) are filtered out by our security systems and not delivered. Applications in Word file format and other file formats will not be considered and will be deleted unread. Please note that unencrypted application documents sent by email may possibly be opened by third parties before they arrive in our IT systems. We assume that we may also answer unencrypted application emails without encryption. If you do not want us to do so, please leave us a note in your application email.

Right to information and correction requests – deleting & restricting data – revoking consent – right to object

Right to information

You have the right to request a confirmation of whether we process personal data about you. If this is the case, you have the right to information about the data outlined in article 15 paragraph 1 of the GDPR insofar as the rights and freedoms of other people are not infringed upon (see article 15 paragraph 4 of the GDPR). We would be happy to also provide you with a copy of the data.

Right to correction

In accordance with article 16 of the GDPR, you have the right to the correction of any false personal data stored by us (e.g. address, name). You can also request that we complete any stored data at any time. Any changes in this regard will be made immediately.

Right to deletion

In accordance with article 17 paragraph 1 of the GDPR, you have the right to have us delete your personal data if:

  • The data are no longer required;
  • The processing is no longer possible due to the revocation of your consent;
  • You have objected to processing and there are no legitimate grounds for such processing;
  • Your data has been processed unlawfully.
  • A legal obligation requires this or collection took place based on article 8 paragraph 1 of the GDPR.

This right in compliance with article 17 paragraph 3 of the GDPR does not exist if

  • The processing is required to exercise the right to free speech and information.
  • your data was collected based on a legal obligation;
  • the processing is required for reasons in the public interest;
  • the data are required to exercise, enforce or defend legal claims.

Right to restriction of processing

In accordance with article 18 paragraph 1 of the GDPR, you have the right to request the restriction of the processing of your personal data.

This is the case if

  • you are contesting the correctness of this personal data;
  • the processing is unlawful and you do not consent to deletion;
  • The data are no longer required for the purpose of its processing but serves to exercise, enforce or defend legal claims.
  • Objection to the processing has been declared in accordance with article 21 paragraph 1 of the GDPR and it is still unclear which interests outweigh which.

Right of withdrawal

Insofar as you have granted us express permission to process your personal data (article 6 paragraph 1 a of the GDPR or article 9 paragraph 2 a of the GDPR), you can revoke this at any time. Please note that the legality of any related processing carried out before this revocation will not be impacted.

Right to object

In accordance with article 21 of the GDPR, you have the right to object to the processing of your personal data collected based on article 6 paragraph 1 f (within the scope of a legitimate interest). You only have this right when there are special circumstances that speak against storage and processing.

How do you exercise your rights?

You can exercise your rights at any time by using the contact details below:

f-tronic GmbH
Zum Gerlen 21-25
66131 Saarbrücken
Germany
Email: info@f-tronic.de
Tel: +49 689394830
Fax: +49 6893948394

Right to data portability

In accordance with article 20 of the GDPR, you have the right to the transfer of your personal data. The data shall be provided by us in a structured, standard, machine-readable format. The data can be sent to you or to a controller named by you based on your decision.

We will provide the following data on request in compliance with article 20 paragraph 1 of the GDPR:

  • data collected based on the explicit consent in accordance with article 6 paragraph 1 a of the GDPR or article 9 paragraph 2 a of the GDPR;
  • data received from you in accordance with article 6 paragraph 1 b of the GDPR within the scope of existing contracts;
  • data processed as part of an automated process.

We will transfer personal data directly to a responsible party chosen by you insofar as this is technically feasible. Please note that we are not permitted to transfer data that violates the freedoms or rights of other parties in accordance with article 20 paragraph 4 of the GDPR.

Right to lodge a complaint with the supervisory authority in accordance with article 77 paragraph 1 of the GDPR

If you have any suspicion that your data are being processed unlawfully on our site, you can of course always seek judicial clarification. You also have other legal options. Irrespective of this, you have the option of contacting a supervisory authority in accordance with article 77 paragraph 1 of the GDPR. In accordance with article 77 of the GDPR, the right to lodge a complaint is open to you in the EU member state of your location, your place of work and/or the place of the alleged infringement, i.e. you can choose the supervisory authority you wish to contact in the above-mentioned places. The supervisory authority to which the complaint has been submitted will then inform you of the status and results of your petition, including the possibility of a judicial remedy in accordance with article 78 of the GDPR.

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© DURY LEGAL Rechtsanwälte – www.dury.de

© Website-Check GmbH – www.website-check.de