Privacy policy

We are pleased you have chosen to visit our website www.f-tronic.de and that you are interested in our company.

The protection of your personal data, e.g. date of birth, name, phone number, address etc., is of great concern to us.

The purpose of this Privacy Policy is to inform you about the processing of your personal data that we collect from you when you visit our website. Our Privacy Policy complies with the statutory regulations of the EU GDPR and the German Federal Data Protection Act (BDSG). The following Privacy Policy serves to fulfil the information obligations arising from the GDPR. These can be found, for instance, in articles 13 and 14 and onwards of the GDPR.

Responsible party

The controller in the sense of article 4 number 7 of the GDPR is the person who, alone or jointly with others, decides on the purposes and means of processing personal data.

Concerning our website, the responsible party is:

f-tronic GmbH
Zum Gerlen 21-25
66131 Saarbrücken

Germany
E-mail: info@f-tronic.de
Tel.: +49 689394830
Fax: +49 6893948394

Contact details - data protection officer

We have appointed a data protection officer in accordance with art 37 GDPR. You can reach our data protection officer at the following contact details:

Alexander Bergweiler
Zum Gerlen 21-25
66131 Saarbrücken
Germany
E-Mail: Alexander.Bergweiler@koenig-rechtsanwaelte.de

Provision of the website and creation of log files

Whenever our website is accessed, our system automatically collects data and information from the respective accessing device (e.g. computer, cellphone, tablet, etc.).

What personal data are collected and to what extent are these processed?

(1) Information about the browser type and version used;
(2) The operating system of the retrieval device;
(3) Host name of the accessing computer;
(4) The IP address of the retrieval device;
(5) Date and time of access;
(6) Websites and resources (images, files, other page content) that were accessed on our website;
(7) Websites from which the user’s system arrived at our website (referrer tracking);
(8) Message whether the access was successful;
(9) Transferred data volume 

This data is saved in our system’s log files. This data is not stored together with personal data from specific users, thus preventing the identification of individual website visitors.

Legal basis for the processing of personal data

Art. 6 (1) (f) GDPR (Legitimate interest). Our legitimate interest is to ensure the achievement of the purpose described below.

Purpose of data processing

The temporary (automated) storage of this data is required to process the website visit to facilitate the website’s provision. Personal data is stored and processed to maintain our website’s compatibility for, ideally, all of our visitors, to prevent misuse and to deal with any disruptions. To this end, it is necessary to log the technical data of the requesting computer so that we can react to display errors, attacks on our IT systems and/or errors in our website’s function as quickly as possible. We therefore use the data to optimize the website and to generally ensure the security of our information technology systems.

Duration of storage

The deletion of the aforementioned technical data takes place as soon as it is no longer needed to ensure the compatibility of the website for all visitors, but no later than 3 months after retrieval from our website.

Objection and deletion options

According to article 21 of the GDPR and article 17 of the GDPR respectively, you can object to the storage of your data or requested that this be deleted at any time. In the following part of this Privacy Policy, you can read about your rights and how to exercise them.

Special features of our website

Our website offers you various features, in the use of which your personal data is collected, processed and stored by us. Below we explain what happens to your data:

Comments feature:

  • What personal data are collected and to what extent are these processed?

Any personal data provided by you in a comment, such as the content of your comment, your name or pseudonym, your email address, etc.

  • Legal basis for the processing of personal data

Art. 6 (1) (a) GDPR (Consent by clear affirmative action or behavior)

  • Purpose of data processing

Acceptance and publication of your comment on our website.

  • Duration of storage

Your comment will be saved and published indefinitely. We reserve the right to deletion without giving reasons and without prior or subsequent information.

  • Objection and deletion options

We will immediately delete your comments at your request. To do so, please use the “delete” function or contact us. The opportunities to revoke consent or request deletion are based on the general regulations on the data protection right to withdraw consent and deletion as outlined below in this Privacy Policy.

  • Need to provide personal data

The use of the comment function is neither contractually nor legally required and is also not necessary for the conclusion of a contract. The comment function is used on a voluntary basis. You are not required to leave a comment on our site. If you would like to leave a comment, you will need to fill the required fields. If you do not enter the required information, your comment cannot be published.

Contact(s):

  • What personal data are collected and to what extent are these processed?

The data you enter in our contact forms, which you have entered in the input mask of the contact form.

  • Legal basis for the processing of personal data

Art. 6 (1) (a) GDPR (Consent by clear affirmative action or behavior)

  • Purpose of data processing

Data collected via our contact form(s) is only used to process the specific contact request submitted using the contract form. Please note that we may send emails to the email address provided in order to fulfil your contact request. The purpose of this is that you can receive a confirmation from us that your request has been correctly forwarded. This confirmation email is only sent for your information and does not obligate us in any way.

  • Duration of storage

After processing your request, the collected data will be deleted immediately, as long as there are no statutory storage periods.

  • Objection and deletion options

The opportunities to revoke consent or request deletion are based on the general regulations on the data protection right to withdraw consent and deletion as outlined below in this Privacy Policy.

  • Need to provide personal data

The contact forms are used on a voluntary basis and these are neither contractually nor legally required. You are not obliged to contact us via the contact form, but you can also use the other contact options provided on our website. If you want to use our contact form, you must fill in the fields marked as mandatory. If you do not fill in the necessary information in the contact form, you will either not be able to send the request or we will unfortunately not be able to process your request.

Login / registration

  • Scope of processing personal data and personal data collected 

The registration and login data you have entered or given us.

  • Legal basis for the processing of personal data

Article 6 para.1 lit. b GDPR (implementation of (pre) contractual measures)

  • Purpose of data processing 

On our website you have the option of using a separate login area.  So that we can verify your authorization to use the protected area or protected documents, you must enter your login data (email or username and password) into the relevant form.  We can send you your login data if requested or the option to reset your password by email if required.

  • Storage period

The data collected will be stored for as long as you have a user account with us.

  • Objection and deletion options

You can object to data processing under article 21 GDPR and request the deletion of data under article 17 GDPR. In the following part of this data protection declaration you can read about your rights and how to exercise them.

  • Necessity to provide personal data

It is contractually stipulated that the login area must be used to use the protected area.  It is not possible to use the content protected by the login area without entering personal data.  If you want to use our login area you must fill in the fields marked as mandatory (username and password). You need a user account to enter data. It is not possible to register if the data you enter is incorrect.  You can not use the protected area if you do not enter the data or you enter incorrect data.  However, the rest of the site can be used without login.

Form for newsletter registration:

  • What personal data are collected and to what extent are these processed?

By registering for the newsletter on our website, we receive the e-mail address you entered in the registration field and, if applicable, further contact data, provided that you provide us with these on the newsletter registration form.

  • Legal basis for the processing of personal data

Art. 6 (1) (a) GDPR (Consent by clear affirmative action or behavior)

  • Purpose of data processing

The data included in the registration form of our newsletter will only be used by us for the distribution of our newsletter, in which we provide information about all our services and our news. After signing up, we will send you a confirmation e-mail containing a link which you must click to finish signing up for our newsletter (double opt-in).

  • Duration of storage

Our newsletter can be unsubscribed from at any time by clicking on the unsubscribe link, which is also included in every newsletter. Your data will be deleted by us immediately after unsubscribing. Likewise, your data will be deleted immediately in the case of an incomplete registration. We reserve the right to deletion without giving reasons and without prior or subsequent information.

  • Objection and deletion options

The opportunities to revoke consent or request deletion are based on the general regulations on the data protection right to withdraw consent and deletion as outlined below in this Privacy Policy.

  • Need to provide personal data

If you would like to receive our newsletter, you must fill in the fields marked as mandatory and confirm your e-mail address by clicking on the double opt-in link. The information provided to subscribe to the newsletter are not required to enter into a contract with us and are not legally binding. They are purely used to send our newsletter. If you do not fill the mandatory fields we cannot provide you with our newsletter service.

 

Integration of external web services and processing of data outside the EU

We use active content from external providers, known as web services, on our website. When visiting our website, these external providers may receive personal information about your visit to our website. This may involve the processing of data outside the EU. You can prevent this by installing a suitable browser plug-in or deactivating the use of scripts in your browser.This may result in functional restrictions on websites that you visit.

We use the following external web services: 

  • Google

A web service of Google Ireland Limited, Gordon House, Barrow Street, 4 Dublin, Ireland (hereinafter: Google) is loaded on our website. We use this data to ensure our website’s full functionality. In this context your browser may transmit personal data to Google. The legal basis for data processing is provided by article 6 para. 1 lit. f GDPR. The legitimate interest lies in an error-free functioning of the website. These data are deleted as soon as the purpose of their collection has been fulfilled. Further information on the handling of the transferred data can be found in Google’s Privacy Policy: https://policies.google.com/privacy 

You can prevent the collection and processing of your data by Google by deactivating the execution of script code in your browser or by installing a script blocker in your browser 

  • Google Fonts

A web service of Google Ireland Limited, Gordon House, Barrow Street, 4 Dublin, Ireland (hereinafter: Google Fonts) is loaded on our website. We use this data to ensure the full functionality of our website. In this context your browser may transfer personal data to Google Fonts. The legal basis for data processing is provided by article 6 para. 1 lit. f GDPR. The legitimate interest lies in the error-free functioning of the website. This data is deleted once the purpose of its collection has been fulfilled. Further information on the handling of the transferred data can be found in Google Font’s data protection declaration: https://policies.google.com/privacy 

You can prevent the collection and processing of your data by Google Fonts by deactivating the execution of script code in your browser or by installing a script blocker in your browser.

  • Gstatic

A web service of Google Ireland Limited, Gordon House, Barrow Street, 4 Dublin, Ireland (hereinafter: Gstatic) is loaded on on our website. We use this data to ensure our website’s full functionality. In this context your browser may transmit personal data to Gstatic. The legal basis for data processing is provided by article 6 para. 1 lit. f GDPR. The legitimate interest lies in an error-free functioning of the website. These data are deleted as soon as the purpose of their collection has been fulfilled. Further information on the handling of the transferred data can be found in Gstatic’s Privacy Policy: https://policies.google.com/privacy

You can prevent the collection and processing of your data by Gstatic by deactivating the execution of script code in your browser or by installing a script blocker in your browser.

  • YouTube

A web service of Google Ireland Limited, Gordon House, Barrow Street, 4 Dublin, Ireland (hereinafter: YouTube) is loaded on our site. We use this data to ensure our website’s full functionality. In this context your browser may transmit personal data to YouTube. The legal basis for data processing is provided by article 6 para. 1 lit. f GDPR. The legitimate interest lies in an error-free functioning of the website. These data are deleted as soon as the purpose of their collection has been fulfilled. Further information on the handling of the transferred data can be found in YouTube’s Privacy Policy: https://policies.google.com/privacy 

You can prevent the collection and processing of your data by YouTube by deactivating the execution of script code in your browser or by installing a script blocker in your browser.

  • website-check.de

A web service provided by the company Website-Check GmbH, Beethovenstraße 24, 66111 Saarbrücken, Germany (hereinafter: website-check.de) is loaded on our website. We use this data to ensure the full functionality of our website. In this context, your browser may transmit personal data to website-check.de. The legal basis for data processing is provided by article 6, paragraph 1 f of the GDPR. The legitimate interest lies in the error-free functioning of the website. This data is deleted once the purpose of its collection has been fulfilled. You can find further information on the handling of transferred data in the website-check.de Privacy Policy: https://www.website-check.de/datenschutzerklaerung/ 

You can prevent the collection and processing of your data by website-check.de by deactivating the execution of script code in your browser or by installing a script blocker in your browser.

  • Benchmark Email

Our website hosts a web service from Benchmark Internet Group LLC, 90720 Los Alamitos, CA Vereinigte Staaten von Amerika (hereinafter: Benchmark Email) We use this data to ensure the full functionality of our website. In this context, your browser may submit personal information to Benchmark Email. The legal basis for data processing is Art. 6 (1) (f) GDPR. The legitimate interest consists in the faultless function of the website.  Benchmark Internet Group LLC has self-certified under the EU-US Privacy Shield Agreement (see https://www.privacyshield.gov/list). Follow this link to find the EU’s rulings regarding the EU-US Privacy Shield: http://data.europa.eu/eli/dec_impl/2016/1250/oj. The deletion of the data takes place as soon as the purpose of its collection has been fulfilled. For more information on the handling of the transferred data, see the privacy policy of Benchmark Email: https://www.benchmarkemail.com/email-marketing/privacy-policy

You can prevent the collection and processing of your data by Benchmark Email by deactivating the execution of script code in your browser or by installing a script blocker.

  • F-tronic-shop

A web service provided by the company f-tronic GmbH, Zum Gerlen 25, 66131 Saarbrücken, Germany (hereinafter: F-tronic-shop) is loaded on our website. We use this data to ensure the full functionality of our website. In this context, your browser may transmit personal data to F-tronic shop. The legal basis for data processing is provided by article 6, paragraph 1 f of the GDPR. The legitimate interest lies in the error-free functioning of the website. This data is deleted once the purpose of its collection has been fulfilled. You can find further information on the handling of transferred data in the F-tronic-shop Privacy Policy: https://www.f-tronic.com/privacy-policy

You can prevent the collection and processing of your data by F-tronic-shop by deactivating the execution of script code in your browser or by installing a script blocker in your browser.

 

Information on the use of cookies

Scope of the processing of personal data
On various pages we integrate and use cookies to enable certain functionalities of our website and to integrate external web services.  Cookies are small text files which your browser can store on your access device. These text files contain a character chain which clearly identifies your browser when you return to our website.  The process of storing a cookie file is also called ‘setting a cookie’. Cookies can be set by the website itself, as well as by the external web service.

Legal basis for the processing of personal data    
article 6 para. 1 lit. f GDPR (legitimate interest) or article  6 para. 1 lit. a or article 9 para. 1 lit. a GDPR (consent).

The cookie table later in this section shows which legal basis applies.

Generally, where cookies are collected on the basis of a legitimate interest, our legitimate interest is to ensure the functionality of our website and the services integrated in it (technically necessary cookies). Also, cookies can make our website more user friendly and individualized.  Here we have balanced your interests and our interests.

With the help of cookie technology we can identify, analyze and track individual website users if the user has consented to the use of cookies under article 6 para. 1 lit. a GDPR.

Purpose of data processing
The cookies are set by our website or the external web services to maintain the full functionality of our website, to improve user friendliness or for the purpose to which you have consented. Cookie technology also enables us to recognize individual users from pseudonyms, such as an individual or random ID so that we can offer more individual services.  Details are given in the following table.

Storage period
The following cookies are stored in your browser until they are deleted or, in the case of a session cookie, until the session is over. Details are given in the following table.

Cookie name Server Provider Purpose Legal basis Storage period Type
x-ua-device www.f-tronic.de Website operator This cookie is only stored until your browser is closed. Once your browser session ends, this cookie is deleted. Technically necessary Session Session
session-4 www.f-tronic.de Website operator This cookie is only stored until your browser is closed. Once your browser session ends, this cookie is deleted. Technically necessary Session Session
__csrf_token-4 www.f-tronic.de Website operator The cookie protects our website. The cookie protects against and prevents spam/ bot attacks. Legitimate interest Session Security
sourcetracking www.benchmarkemail.com Benchmark email This cookie assigns an ID to the website visitor and transmits statistical data about the website user’s visit. This allows the advertisements shown to the user to be customized. Consent Approx. 4 months Marketing
ASP.NET_SessionId benchmarkemail.com Benchmark email This cookie lets us save your preferred settings and apply them for you next time you visit the website. Consent Session Configuration
session-5 www.f-tronic.de Website operator This cookie is only stored until your browser is closed. Once your browser session ends, this cookie is deleted. Technically necessary Session Session
__csrf_token-5 www.f-tronic.de Website operator This cookie protects our website. This cookie protects against and prevents spam/bot attacks. Legitimate interest Session Security
remote_sid youtube.com YouTube This cookie lets us save your preferred settings and apply them for you next time you visit the website. Consent Session Configuration
PHPSESSID f-tronic.jobbase.io Website operator This cookie is only stored until your browser is closed. Once your browser session ends, this cookie is deleted. Technically necessary Approx. 12 hours Session

 

Option to object, revoke consent and request deletion
You can adjust your browser according to your wishes to prevent the installation of cookies.  You can then decide whether to accept cookies on a case by case basis or to generally accept cookies.  Cookies can be used for various purposes, such as to recognize that your access device is already connected to our website (permanent cookies), or to save the last offers viewed (session cookies). If you have expressly given us your consent to process your personal data, you can revoke this consent at any time.  Please note that this does not affect the legality of processing carried out on the basis of the consent prior to revocation.

Data security and data protection, communication by e-mail

Your personal data will be protected by technical and organizational measures to ensure that it is not accessible to third parties during collection, storage and processing. In the case of unencrypted e-mail communication, we cannot guarantee complete data security on the way to our IT systems; we therefore recommend encrypted communication or postal mail for information requiring a high degree of confidentiality.

Automatic e-mail archiving
Extent of processing of personal data
We expressly point out that our e-mail system has an automated archiving process. All incoming and outgoing e-mails are thereby digitally archived in a revision-proof manner.

  • Legal basis for the processing of personal data

Art. 6 (1) (f) GDPR (Legitimate interest). Our legitimate interest is in compliance with tax and commercial law requirements (e.g. §§ 146, 147 AO, §§ 238, 257 HGB).

  • Purpose of data processing

The purpose of archiving is to comply with tax regulations (e.g. sections 146 and 147 of the AO - obligation to store emails of relevance to tax law) and commercial trade regulations (e.g. sections 238 and 257 of the HGB - obligation to archive business correspondence).

  • Duration of storage

The storage of our e-mail communication takes place until the expiry of tax and commercial retention requirements. The storage period can be up to 10 years.

  • Objection and deletion options

According to article 21 of the GDPR and article 17 of the GDPR respectively, you can object to the storage of your data or requested that this be deleted at any time. In the following part of this Privacy Policy, you can read about your rights and how to exercise them.

  • Handling of application documents

Should you have any questions regarding our e-mail archiving system, please contact our data protection officer. We would also like to inform you that we only consider application documents in the PDF format. Zipped files (WinZip, WinRAR, 7Zip, etc.) are filtered out by our security systems and not delivered. We do not consider applications in Word format and other formats and delete them without reading them. Please note that unencrypted application documents sent by e-mail may be opened by third parties before they reach our IT systems. We assume that we are also allowed to answer unencrypted application e-mails without encryption. If you do not wish this, please mention this in your application e-mail.

Right to information and correction requests / deletion & restriction of data - revocation of consent / right of objection

Right to information

You have the right to request a confirmation as to whether we process personal data of yours. If that is the case, you have a right of access to the information specified in article 15 para. 1 GDPR, provided that the rights and freedoms of other persons are not affected (cf. article 15 para. 4 GDPR). We will gladly also provide you with a copy.

Right to correction

According to art 16 GDPR, you have the right to have any personal data (such as address, name, etc.) incorrectly stored by us corrected at any time. You can also demand any information we have stored about you to be completed. We will make the respective adjustments promptly.

Right to deletion

According to art 17 para 1 GDPR you have the right to have your personal data collected about you deleted once

  • the data are no longer required;
  • due to the revocation of your consent, the legal basis for the processing has lapsed without replacement;
  • you have lodged an objection to the processing and there are no legitimate reasons for the processing;
  • your data have been processed unlawfully;
  • a legal obligation so requires or a collection pursuant to art 8 para 1 GDPR has taken place.

The right in accordance with article 17, paragraph 3 of the GDPR does not exist if

  • the processing is necessary for the exercise of the right to freedom of expression and information;
  • your data has been collected on the basis of a legal obligation;
  • the processing is necessary for reasons of public interest;
  • the data is necessary for the assertion, exercise or defense of legal claims.

 

Right to limit the processing

According to art 18 para 1 GDPR, you have the right in individual cases to request that the processing of your personal data be limited.

This is the case if

  • you dispute the correctness of the personal data;
  • the processing is unlawful and you do not agree to a deletion;
  • the data are no longer needed for the purpose of processing, but the data collected are used to assert, exercise or defend legal claims;
  • an objection has been filed against the processing as per art 21 para 1 GDPR and it is not yet clear which interests prevail.

 

Right of revocation

If you have given us your express consent to process your personal data (article 6 para 1 letter a GDPR or article 9 para 2 letter a GDPR), you can revoke this consent at any time. Please note that the legality of the processing carried out on the basis of the consent until revocation is not affected by this.

Right to object

According to art 21 GDPR, you have the right to object at any time to the processing of personal data concerning you which has been collected on the basis of article 6 para 1 letter f (within the scope of a legitimate interest). You only enjoy this entitlement if there are special circumstances that speak against storage and processing.

How do I exercise my rights?

You can exercise your rights at any time by using the contact details below:

f-tronic GmbH
Zum Gerlen 21-25
66131 Saarbrücken
Germany
E-Mail: info@f-tronic.de
Tel.: +49 689394830
Fax: +49 6893948394

Right to Data Portability

According to art 20 GDPR you have the right to the transfer of personal data concerning you. We provide the data in a structured, common-place format that is machine-readable. The data can be sent either to yourself or to a person responsible designated by you.

On request, as per art 20 para 1 GDPR, we will provide you with the following data:

  • data, which have been collected on the basis of an explicit consent according to art 6 para 1 letter a GDPR or article 9 para. 2 letter a GDPR;
  • data, which we collected as per art 6 para 1 lit. b GDPR in the context of existing contracts;
  • data which have been processed by an automated procedure.

We will transfer the personal data directly to a responsible person of your choice as far as this is technically feasible. Please note that we are not allowed to transfer data that violates the freedoms and rights of other persons according to art 20 para 4 GDPR.

Right to lodge a complaint with the supervisory authority pursuant Art. 77 I GDPR

If you have the suspicion that your data is processed unlawfully on our site, you can of course always bring about a judicial clarification of the problem. Furthermore, other legal options are open to you. Irrespective of this, article 77, paragraph 1 of the GDPR gives you the opportunity to contact a supervisory board. The right to lodge a complaint under article 77 of the GDPR is available to you in the EU state of your residence, work and/or where the alleged violation took place, i.e. you can choose the supervisory board to contact from one of the locations outlined. The supervisory authority to which the complaint has been submitted will then inform you of the status and results of your petition, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

Created by:

© IT-Recht-Kanzlei DURY – www.dury.de
© Website-Check GmbH – www.website-check.de

 

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